The application for the submission of documents to be legalised can be made by companies exclusively via the online procedure accessible under 'Online Services and forms' below.
The physical deposit of the documents can be done either by a courier service or directly in the drop box provided for this purpose in the waiting room of the BPVL.
The physical collection of documents can only be done:
The legalisation service of the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade (MAEE) issues legalisations and apostilles of signatures from Luxembourg public authorities on documents intended for public authorities of a foreign country.
Any person who needs to have a document issued in Luxembourg legally certified for submission to a foreign authority can use this procedure.
For documents issued in Luxembourg and which are intended to be used with public authorities of a foreign country that is a Member State of the European Union, the Regulation (EU) 2016/1191 of the European Parliament and of the Council of 6 July 2016 on promoting the free movement of citizens by simplifying the requirements for presenting certain public documents in the European Union applies.
Regulation (EU) 2016/1191 provides for an exemption from legalisation and apostille formalities for certain acts and documents.
As an indication, for Luxembourg, this concerns in particular the following public documents:
The following documents can be legally certified:
In order to be legalised, these documents must be signed (not initialled) by:
The legalisation of a document costs EUR 20.
The payment can be made:
If the payment is made directly at the reception desk of the Passport Office, a credit card must be used.
If the applicant opts to pay by bank transfer, the money is to be transferred into the following account: IBAN LU62 1111 3104 0606 0000 – BIC code CCPLLULL.
The number of legalisations and the date of dispatch must be specified in the communication.
The application for legal certification of Luxembourgish documents must be submitted to the Passport, Visa and Legalisation Office.
The application can be submitted online directly on MyGuichet.lu (see 'Online services and forms' below).
Online applications can be submitted with or without authentication using a LuxTrust product or an electronic identity card ( eID ).
The procedure with authentication using a LuxTrust product or eID presents many advantages that are not available for the procedure without authentication.
Applicants can save the form as a draft, pause the application process and resume it later.
In addition, applicants who have a private or business eSpace on MyGuichet.lu can:
Once the application has been sent, applicants will receive an email notification and a message in the 'My messages' section of their MyGuichet.lu private or business eSpace.
Without authentication, applicants will receive an email notification:
If they do not receive an email after submitting their application, applicants should check their email spam folder (junk email).
The application can also be submitted via the MyGuichet.lu mobile app. In order to do so, applicants must:
Two legalisation procedures can be distinguished depending on whether the State for which the legalised document is intended has signed the Hague Convention or not. In both cases, the legalisation takes the form of an official stamp or printed form affixed to the original document. This can be either:
The Hague Convention, to which Luxembourg is a signatory, provides that each of the contracting states to the Convention exempts from legalisation the documents which must be produced on its territory.
In such cases, the legalisation is not necessary. The documents only need to be affixed with an apostille.
The apostille attests to:
Two signatory states may also agree by bilateral agreement that the apostille procedure is not necessary between them.
The apostille is drafted in French only.
In this case, the legal certification of the document will be carried out according to the normal procedure.
The legalisation of signatures is in French only.
Documents to be legally certified must be:
If sent by post, the applicant must also provide a self-addressed stamped envelope (with Luxembourg stamps).
The country for which the documents are intended must be specified when completing the application at the reception desk, or specified in the posted document.
If the payment was made by wire transfer, a copy of the transfer statement should be included with the application.
Legal certification takes 2-3 business days, regardless of the means of payment.
It should be noted that procedures submitted online will be given priority.
Documents which have been signed electronically (i.e. extracts from the company register) have to be submitted electronically with the online procedure made available on MyGuichet.lu.
The Passport, Visa and Legalisation Office will print the documents submitted electronically and attach a legal certification stamp or an apostille to them.
As of 16 August 2019, electronically signed documents are no longer accepted in paper format.
Last update 18.10.2023
Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade Passport, Visa and Legalisation Office (BPVL-MAEE)
Address: 6, rue de l'Ancien Athénée L-1144 Luxembourg Luxembourg Closed ⋅ Opens Monday at 8.30 Saturday: Closed Sunday: Closed Monday: 8.30 to 16.00 Tuesday: 8.30 to 16.00 Wednesday: 8.30 to 16.00 Thursday: 8.30 to 16.00 Friday: 8.30 to 16.00 expire 0 millisec --> Telephone reception open from Monday to Friday from 8.30 to 11.30 and from 13.00 to 16.00 Show on mapon the website of the Hague Conference on Private International Law (HCCH)
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